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Job Description – Fiduciary Risk Manager: UK Aid Direct

The MannionDaniels Group works for a healthier, equitable, inclusive, safe and sustainable world.  With companies in the UK, Kenya and Nigeria we provide advice and support in policy, strategic planning, governance and programme management, with a particular focus on international health and social care. MannionDaniels brings together a team with strong interdisciplinary skills, international experience in fragile and emerging states, and commitment to equitable health services.

MannionDaniels is now the fund manager for a portfolio of competitive challenge Funds for Civil Society Organisations (CSOs) working to reduce poverty and to support advocacy for Sexual and Reproductive Health and Rights (SRHR).

Because of the central importance of ensuring that funds are used for intended purposes, are managed transparently and effectively and are accounted for in keeping with good international practice, MannionDaniels wishes to strengthen its fiduciary risk and financial management team with the recruitment of a full time Fiduciary Risk Manager (FRM) to work on DFID’s UKAID Direct fund. The Fiduciary Risk Manager (FRM) will provide leadership and oversight across the grant portfolio ensuring the Fiduciary Risk Management Strategy is implemented, that fiduciary risk and due diligence work streams are proactively managed and that the financial management of grants is in keeping with acceptable standards.  The FRM will coordinate and closely manage the key elements of the fiduciary risk management strategy and on-going financial management, working closely with the Performance & Risk Managers and third party suppliers to coordinate, monitor and document each function.  The FRM will be supported by a Fiduciary Risk Officer who they will be responsible for managing.

The FRM will also support further growth and business development in MannionDaniels in the areas of Fund Management and international consultancy, particularly in the field of Public Financial Management both at central government and at sector level.  Future opportunities to bid to manage other funds and to partake in consultancy projects will require a core team of PFM and fiduciary risk management specialists and the FRM will perform an important role in managing this expertise alongside other key staff. To this end the FRM will have the opportunity to undertake some business development work and international consultancy. 

Key Responsibilities & Tasks:

  1. Implementation of MannionDaniels fund fiduciary risk management strategy:
  • Design and implementations of process aligned to the UKAID Direct fiduciary risk strategy.
  • Identification and reporting on areas of improvement or shortcoming for strategy
  1. Resourcing and planning of due diligence and risk management deliverables on an on-going basis:
  • Maintaining and updating quarterly planning tool with Due Diligence resourcing requirements, following liaison with fund managers.
  • Issuance of quarterly task orders relating to due diligence assessments conducted by Strategic Advisors and other contractors
  • Management of contractors/consultants assigned to due diligence deliverable tasks
  • Oversight of communication/storage of due diligence documentation
  • Resolution/Escalation of technical financial queries arising from Financial Management Assessments and/or Integrity Due Diligence work
  1. Leading on the fund’s active management of fiduciary risk:
  • Regular audit-style financial management checks on UK-based and international grant holders
  • Verification of claims made by grant holders against budgeted workplans.
  • Assessment of annual financial reports.
  • Regular reporting on status of ongoing activity to the donor and to the fund managers.
  1. Identification of fiduciary and other risks and negotiation/implementation of important mitigating measures and safeguards as and when needed:
  • Utilising the online grant management system to identify and monitor significant fiduciary risks presented by specific grants in coordination with consultants/contractors and core team
  • Communication of necessary response measures to finance team
  1. Inputs into new business development in the areas of fund management and international PFM consultancy:
  • Assist with the identification of new business opportunities in fund management and consultancy, particularly in the area of PFM at country level
  • Maintain and develop any existing and potential relationships to develop on-going and new business opportunities internationally
  1. Technical support for Finance/Fiduciary Risk Officers, Performance & Risk Managers and externally sourced sub-contractors and consultants;
  • Acting as the expert point of contact for all financial and fiduciary risk related issues arising on grants.
  • Providing technical guidance to the grant holders directly or to the grant management team.
  1. International consultancy on on-going projects and any new opportunities that emerge in fiduciary risk management or Public Financial Management at country level
  2. Support to the MannionDaniels Senior Finance Manager and the Fund Finance Advisor
  3. Line management of the funds fiduciary risk officer

 

Person Specification 

  • 5+ years’ experience of managing people and sub-contractors in professional services environment (i.e. audit team leader, practice manager).
  • Experience working within a CSO/NGO grant awarding mechanism
  • Fiduciary risk management experience (i.e. due diligence, audit, claims management)
  • Financial background and preferably, but not necessarily, a qualified accountant
  • Experience in planning, procuring and managing resources
  • Experience in proposal writing and working as a team under tight deadlines to develop proposals
  • Essential IT skills inclusive of MS Office and in particular Excel at a high level
  • Ability to work flexibly and to undertake international travel
  • French language skill would be beneficial but not required

 

Reporting and Organization

This is a UK-based position reporting to the Senior Fiduciary Risk Manager within the Fund Management Unit

 

Location and Terms

The position is being offered on a full time basis but flexible working requests will be considered.  The position is based in Bath in the UK, but with the opportunity for international travel.

 

Remuneration

Competitive salary and benefits package.  Salary range £35,000 – £40,000, commensurate with experience and qualifications.

 

To apply

Please send a cover letter and CV to recruitment@manniondaniels.com. Please include the job title in the subject box of the email.

 

Closing Date

The closing date for applications is 15 July 2016.

 

Click here to download a PDF of the job description


Fiduciary Risk Officer: UKAID Direct Fund – Job Description

The MannionDaniels Group works for a healthier, equitable, inclusive, safe and sustainable world.  With companies in the UK, Kenya and Nigeria we provide advice and support in policy, strategic planning, governance and programme management, with a particular focus on international health and social care. MannionDaniels brings together a team with strong interdisciplinary skills, international experience in fragile and emerging states, and commitment to equitable health services.

MannionDaniels is the fund manager for a portfolio of competitive challenge Funds for Civil Society Organisations (CSOs) working to reduce poverty and to support advocacy for Sexual and Reproductive Health and Rights (SRHR).

Because of the central importance of ensuring that funds are used for intended purposes, are managed transparently and effectively and are accounted for in keeping with good international practice, MannionDaniels wishes to strengthen its fiduciary risk and financial management team with the recruitment of a full time Fiduciary Risk Officer (FRO) to work on DFID’s UKAID Direct fund.

The FRO will work closely with the Fiduciary Risk Manager and with the Performance & Risk Managers. The FRO will provide support and oversight through individual grants and across the allocated grant portfolio ensuring that fiduciary risk and due diligence work streams are proactively delivered and that the financial management of grants is in keeping with acceptable standards.

 

Key Responsibilities & Tasks:

 Support to Fund Manager

  • Provision of support to the Fund Manager of UKAID Direct on established ways of working under the existing funds – with particular focus on routine procedures such as:
    • Contract start-up
    • Ongoing financial monitoring requirements
    • Compliance to Terms and Conditions as part of Grant Agreements
    • Claims Process
    • Year-end Process (where applicable)
    • Contract closure process
  • Ongoing and routine support to the post holder directly responsible for managing grants i.e. Performance Risk Managers (PRM) in responding to Grantee queries.
  • Ongoing and routine support to the Finance Managers on financial management and claims process relating to Grant Funds, portfolios and individual grantees
  • Resolution of DD/FMA (Due Diligence & Financial Management Assessment) and/or financial management queries received from grantees (with specific reference to any grantee financial guidelines);
  • Provide advice and support to the PRMs and on any finance related aspect of fund management;
  • Collect, collate and disseminate grant management best practice.

Financial monitoring

  • Ensure that disbursements to grantees are made in keeping with the portfolio funds disbursement schedule and that mechanisms are established to ensure that funds are received as and when required and also that any delays in timely disbursements are detected and followed up as quickly as possible;
  • Support the teams to fully understand the existing budget templates and financial reporting templates (including on the online grant management system) and establish a financial reporting schedule for the PRMs portfolios of grants to ensure timely and complete reporting;
  • Monitor the portfolio financial reporting schedule on a weekly basis to flag any defaults or delays in financial reporting and ensure that further disbursements are put on hold until a Grantee has submitted financial reports and is up to date on reporting;
  • Review each grantee financial report to ensure that expenditure against budget is recorded, that any significant variances are noted and explained and that significant under- or over-performance against agreed budgets is elevated with the PRM and to the Fund Manager.
  • Review, understand and make suggestions for enhancements to, the grant accounting guidelines to be developed by the Fund Manager and any other standard operating procedures that may be developed for existing Grants
  • As required support the validation of audit arrangements for Grantees (for grants running for more than 1 year) including follow-up, receipt and review of audit reports for evidence of any adverse opinions or major findings that may affect the ability of the Grantee to properly manage the grant. Reporting of such cases to the PRM and the Fiduciary Risk Manager for possible suspension of disbursements.

Fiduciary Risk management

  • Review and understand any assurance measures that Grantees are required to put in place as part of their Grant Agreement terms and conditions. Ensure regular monitoring of information to be used to verify that measures are actioned and appropriately evidenced where necessary;
  • Act as focal point for a PRM for on-going monitoring of key fiduciary risks and safeguards (mitigating actions to be put in place by applicants) in the portfolio;
  • Act as focal point for the Fiduciary Risk Manager providing periodic updates on progress with implementation of safeguards;
  • Raise the profile of a grant with the PRM and Fiduciary Risk Manager when required, resulting from concerns about reporting and/or assurance measures included in the Grant Agreement;
  • Take part in Risk Management Team meetings as required.

Other

  • Partake in any site or country visits, along with PRMs as and when necessary to perform the duties of the position;
  • Help the PRMs and Fiduciary Risk Manager to plan and coordinate any necessary initial or on-going technical assistance or support to Grantees to strengthen fund management capacity and financial management arrangements using consultants and/or Strategic Advisors;
  • Support the work of colleagues working on the AmplifyChange Fund

Person Specification 

  • Education up to degree level or equivalent in finance & accountancy
  • At least 2 years’ experience working in accounting and finance, preferably in with some of the following: grant management, management and project accounting, public financial management (PFM) and audit
  • Advantageous experience to have worked in Grant Funds at the fiduciary risk level
  • Essential IT skills inclusive of MS Office and in particular Excel at a high level
  • Excellent interpersonal skills, especially dealing with people from multi-cultural backgrounds
  • Interest in international public finance management
  • Self-motivating, able to work on own, with flexibility and ability to work under pressure to deadlines
  • Ability to work flexibly and to undertake international travel
  • French language skill would be beneficial but not required

Reporting and Organization

This is a UK-based position reporting to the Fiduciary Risk Manager of UKAID Direct

Location and Terms

The position is being offered on a full time basis but flexible working requests will be considered.  The position is based in Bath in the UK, but with the opportunity for international travel.

Remuneration

Competitive salary and benefits package.  Salary range £28,000 – £35,000, commensurate with experience and qualifications.

To apply

Please send a cover letter and CV to recruitment@manniondaniels.com.

Please include the job title as the subject of the email.

Closing Date

The closing date for applications 15 July 2016.

Click here to download a PDF of the job description.


Job Description – Human Resources Manager

MannionDaniels is a specialist provider of high quality and innovative international development consultancy in public health and health systems in developing, fragile and emerging states. MannionDaniels works for a healthier, equitable, inclusive, safe and sustainable world.

With companies in the UK, Kenya and Nigeria we provide advice and support in policy, strategic planning, governance and programme management, with a particular focus on international health and social care.

As a result of our growth, we have identified a need for a new Human Resources Manager position in our Bath office to assist us in the strengthening and ongoing management of our HR infrastructure. This is a new position within the organisation.

The successful candidate will have the opportunity to make a positive contribution to this growing and progressive organisation and both advise on HR policy, and take forward the implementation of procedures and practices that will equip us for our next stages of growth.

MannionDaniels is committed to providing a high level of HR service across our organisation.  This is a long term opportunity to join a highly motivated team of professionals. We are looking for an equally motivated, highly skilled and resourceful HR professional to join the team.

This is a part time Bath-based position estimated at 2.5 days a week (50%FTE).  Flexible working arrangements will be considered

Key responsibilities:

  • To provide leadership and direction to the business on the most appropriate HR infrastructure for an international organisation with multiple offices and international staff
  • Ensure principles and values associated with HR policy and procedures is consistent across the group of companies
  • Enhance and deliver our HR policies and practices not only to reflect new legislation, but to support and drive our business
  • To standardise and run the ongoing HR function ensuring the upkeep of records and compliance with employment legislation and safeguarding regulations
  • Work with directors, managers and all employees on the full range of HR issues including but not limited to: recruitment, employment contracts, job descriptions, induction, terms and conditions, staff handbook, pensions
  • Provide advice on HR trends and benchmarks across our and related sectors
  • Liaise with our Company Non-Executive Directors in Kenya and Nigeria
  • Support the development of suitable staff performance or appraisal scheme

Key requirements: 

  • MCIPD status with experience of writing and advising on HR policy and process
  • Excellent communication and consultancy skills
  • Good numeracy and IT skills
  • A thorough grounding in employment law and good HR practice
  • Experience of using HR systems, and an understanding of the potential that HR technology can bring to organisations
  • A willingness to take a pragmatic and hands on approach to assignment delivery, being personally accountable for documentation production and delivery, as well as for advice.

Desirable:

  • Knowledge and/or interest of the international development sector and supporting work being carried out in Developing countries
  • Willing and able to undertake occasional international travel (as required and currently likely between our London, Bath, Nairobi and Abuja offices).

Salary and package

Basic salary range:                         Commensurate with skills and experience

Holiday:                                              25 days per annum

Pension:                                              Employer contribution

Life insurance:                                 Company life insurance scheme

Travel insurance:                            Comprehensive travel insurance provided

Closing Date:

15th July 2016

How to Apply:

Please send a CV and covering letter to recruitment@manniondaniels.com 

Applicants must have the right to work in the UK.

 

Click here to download a PDF of the job description.

 


Job Description: Systems Administrator

Introduction

MannionDaniels is a specialist provider of professional services in health and social care to public and private sector clients. The Company is developing as a recognized, international development consultancy in public health and health systems in developing, fragile and emerging states (see www.manniondaniels.com).

Background

MannionDaniels has developed a comprehensive grant management system, called SMILE (System for Monitoring, Information, Learning and Evaluation) to support the grant making process of a new civil society fund called AmplifyChange. AmplifyChange supports and strengthens the work of civil society organisations focusing on key neglected areas of sexual and reproductive health and rights (SRHR) in, predominantly, Sub-Saharan Africa and South Asia.  MannionDaniels is also in the process of taking over the management of another grant making fund called UK Aid Direct.  The SMILE system will also support the UK Aid Direct fund.

The SMILE system is now underpinning the approach to Fund Management within MannionDaniels and a Systems Administrator is required to support the UK Aid Direct fund.

Job Description

Specific Tasks:

System Administration

  • Identifying and delivering changes to the SMILE service in conjunction with the Digital Team
  • Managing system issues raised by internal teams and external users.  Escalating issues when bug fixing and development work is required
  • Defining and managing development work within the retainer for SMILE – working with developers to define need, test functionality and support live release
  • Developing internal and external training documentation and summarizing common support issues where necessary
  • Delivering training to internal teams
  • Providing expertise in database and system management to inform the future build of SMILE and other digital platforms

System support

  • Focal point for SMILE queries for UK Aid applicants and grantees – helping them to identify and resolve technical issues
  • Internal reproduction of system problems to enable development and testing of a resolution
  • Providing expertise in database and system management to inform the future build of SMILE and other digital platforms

System reporting

  • Generating weekly reports on the grant portfolio for the UK Aid Team and in response to DFID requests
  • Regular data analysis for key stakeholders including donor representatives
  • Monitor application data and provide regular updates to the core team

Management of SMILE

  • Act as the focal point for SMILE enquiries from review teams, grantees and applicants Management of grant calls
  • Prepare SMILE system ahead of each call for applications
  • Testing of applications and review criteria in SMILE
  • Building application forms, funding windows and reports in SMILE and testing these
  • Coordinating the grant cycle within SMILE to ensure that the UK Aid fund delivery dates are met
  • Developing internal and external training documentation and summarizing common support issues where necessary
  • Delivering training to internal teams

Grant Management Steps

  • Conduct an initial screening of applications to sift out ineligible applicants
  • Produce management reports in excel for the AmplifyChange Core Team and Grant Support Teams to coordinate the review process
  • Allocate applications for review to review teams
  • Supporting the moderation process ensuring moderation reports are prepared with appropriate information to support the decision making process

Person Secification

  • 2-3 years in software and database management
  • Background in digital environment and experience in a similar position
  • Preferred, but not essential, degree in computer science or information, communication and technology (or similar)

 

Reporting and Location 

Bath-based position reporting to our Head of Digital.

Salary and Package

  • Initially this position is offered for a 6 month contract, with the possibility of extension
  • Basic salary range:  GBP 22,000 – 25,000 GBP

Closing Date

Friday 24th June 2016

How to Apply

Please send your CV and a covering letter to recruitment@manniondaniels.com stating ‘System Administrator Application’ in the email subject line. 

Applicants must have the right to work in the UK.

 

Download a PDF of the job description


UK AID DIRECT- Portrait line SMIn the locally managed marine area of Velondriake in southwest Madagascar, more than 10,000 people are benefitting from a project supported by UK Aid Direct.

The project, run by Blue Ventures, is working to increase the participation of women and youth in local marine management efforts, while improving both the profitability and the ecological sustainability of octopus fishing for the communities involved.

Octopus is the most important cash crop for remote coastal fishing communities in this region. Women fish for octopus on reef flats at low tide using hand-crafted spears, but local management efforts have traditionally been led by local men.

Through the project supported by UK Aid Direct, these women are now acquiring important literacy and numeracy skills, and learning about local fishery laws so that they can play a more active role in local management efforts. In a recent election for the governing committee of the Velondriake locally managed marine area, a significant number of women were voted in, meaning that women now constitute 38% of committee members; impressive compared to female MPs in the UK, who take up 29% of seats in parliament.

UK Aid Direct Blue Ventures grantee vote

Woman voting for her village representative in Vatoavo © Toni Haddad

 

Meanwhile the youth of Velondriake are also stepping into leadership roles, with a staggering 47% of governing committee members now being young people aged 18-25 years. These results reflect Blue Ventures’ success in engaging women and youth in marine conservation using reproductive healthcoastal livelihood and education programmes as meaningful entry points, alongside the UK Aid Direct initiative to promote gender equality in fisheries management.

This landmark election is of great significance for locally managed marine areas all around Madagascar, since Velondriake is regarded as the first locally managed marine area in the country. What has unfolded in Velondriake demonstrates that long-term co-management between NGOs and community associations pays off, by instilling a sense of responsibility for marine resources and by nurturing local leadership necessary for effective governance.

UK Aid Direct Blue Ventures grantee pic

© Johanna Medvey